Camp Executive Director – George Pringle Memorial Camp (Camp Pringle)

December 19, 2022

George Pringle Memorial Camp (Camp Pringle) – Camp Executive Director Position Description & Search

Our Mission: To provide opportunities for people of all ages, abilities, and identities to experience God’s love in close relationship with other people and the natural environment.

Rooted in United Church values, located in the Cowichan Valley and reaching out to people all over Vancouver Island, the Camp Executive Director furthers our mission of providing excellent camp experiences and retreat space for people of all ages, abilities, and identities. The Executive Director, working in collaboration with the Camp Minister as a part of the Camp’s partnership in ministry with children, youth, and young adults with Sylvan United Church, offers transformative experiences by holding the children as the heart of the summer camp season and mentoring youth as leaders as core to our vision.

  • Reporting to the Board of Directors, the Camp Executive Director leads the staff team and is responsible for, and has authority over, all matters relating to the year-round operation of the Camp Pringle facility. This includes the full oversight of the children’s summer camp operations and facility rentals. It is the Camp Executive Director’s responsibility to ensure the staff and campers’ health and safety is always given top priority and, working in collaboration with the Camp Minister, ensure that the mission, vision, and values of Camp Pringle are nurtured and supported throughout its operation to create a sense of community and fellowship.

Job Responsibilities:

  • Planning
    • Design, deliver, and evaluate camp programs which meet the needs and interests of the camp, are consistent with its mission, vision and values, working with the support and collaboration of the quarter-time Camp Minister, and ensure their delivery in a safe and quality manner.
    • Recruiting, interviewing, hiring and orienting appropriate staff, in collaboration with the Camp Minister, in particular in relation to summer program and other program-related staff.
    • Select programming content working together and in consultation with the Camp Minister, and other staff as appropriate.
    • Provide opportunities for staff and volunteers to provide input on programming and offer evaluation and feedback of programs working together with the Camp Minister.
    • Schedule and coordinate all program staff training in collaboration with the Camp Minister.
    • In consultation with the Residential Caretaker, prepare an annual property improvement and development plan in conjunction with the Camping Ministries of the Pacific Mountain Region of the United Church of Canada.
  • Operations
    • Oversee the operations of the Camp.
    • Maintain and improve the quality of programming and services, including ongoing accreditation with the British Columbia Camps Association.
    • Ensure facility safety is maintained, including reviewing facility safety with the Residential Caretaker as needed and ensuring that facility safety issues are addressed as they arise.
    • Ensure that all persons in positions requiring Provincial Safety or Technical Qualifications have the necessary training and certification.
    • Ensure that health, safety and emergency procedures are in place and all staff and volunteers are aware of their roles and responsibilities.
  • Finances and Fundraising
    • Work with and provide direction and support to the Camp’s contracted accounting service to ensure accurate and timely Camp bookkeeping and accounting.
    • Prepare a draft Annual Budget for review and consideration by the Board.
    • Provide budget to actual reporting to the Board prior to Board meetings.
    • Manage expenditures within the budget, including Camp payroll, implementing appropriate financial controls.
    • Write grant applications.
    • Support the Board in its fundraising endeavors.
  • Administration
    • Ensure Camp records are complete and appropriately stored in accordance with Camp and United Church policies.
    • Ensure that required statutory reporting is done and meets required deadlines.
    • Supervise and work cooperatively and collaboratively with administrative staff.
    • Respond to correspondence and telephone enquires that are outside the mandate of administrative staff.
    • Ensure CampBrain is ready for the upcoming Camp Season.
  • Communication, Outreach and Marketing
    • Work in collaboration with the Camp Minister, other camp staff and the Board to ensure that Camp Pringle is represented at relevant events to engage the community and raise the profile of the Camp.
    • Create regular newsletters, print and online advertisements, updated Camp brochures and other materials to ensure full enrolment in camps and other programming, reach new and current supporters and raise funds.
    • Plan and coordinate outreach to local schools and Vancouver Island United Churches with the support of the Camp Minister.
  • Relationships
    • The Camp Director will:
      • Work in collaboration with, support and be supported by the Camp Minister in planning, attracting and/or delivering programming grounded in United Church values that equips young people with skills and values for life in God’s world, supporting the Camp Minister in their role that includes faith formation and leadership development for children, youth, and young adults at the camp and in the community, and United Church related programming.
      • Attend and report at regular Board meetings, and report regularly to the Board Chair on the status of camp affairs, particularly reporting immediately any significant financial, contractual, or legal concerns or concerns regarding the safety of the campers, staff or volunteers.
      • Work, in collaboration with the Camp Minister, with the United Church community and the Camp’s partner church, Sylvan United Church, on the Camp’s engagement with the wider community.
      • Supervise the staff team and team leader for each week’s volunteers, and provide supervision and team leadership for the summer camp season, in consultation and with the support of the Camp Minister.
      • Perform staff evaluations with the support and collaboration of the Camp Minister.
      • Liaise with the Pacific Mountain Region of the United Church, Pacific Mountain Region Outdoor Ministry Committee, Pacific Mountain Region Youth and Young Adults Ministry, BC Camps Association, and other related organizations, with the support of and in collaboration with the Camp Minister.

Terms of Employment:

  • The position begins March 1st, 2023, or earlier. The position is currently full-time, with longer hours expected in the summer camp season and time-in-lieu to be taken for extra hours worked.
  • Accountability is to the Board of Directors of the George Pringle Memorial Camp Society (the Board) with principal communication through the Board Chair, the board human resources committee, and the Pacific Mountain Region Camping Ministry Lead. (Note: The Camp Minister is also senior staff and reports directly to the Board of Directors as above.)
  • The George Pringle Memorial Camp Manual, as amended from time to time by the Board, standards set by the United Church Pacific Mountain Region and its Outdoor Ministry, the BC Camps Association Accreditation Standards, and any relevant Provincial Legislation, shall be used as terms of employment for this position.

Applications consisting of a cover letter and resume should be emailed to camppringlejob@gmail.com. The deadline for applications is January 21, 2023.

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