Admin Assistant – Knox United Church

ABOUT KNOX

Social Isolation is a major challenge for residents of the City of Vancouver. Knox United Church positions itself as a sanctuary for the isolated and lonely in our neighbourhood by engaging our neighbours through the Arts. Over the next 2 years, Knox will be involved in a development project on (and adjacent to) our property, resulting in a new community centre dedicated to the Arts and neighbourhood programs, as well as many new neighbours.

ABOUT THE ROLE

Knox seeks an Administrative Assistant based out of Vancouver, BC. This is a new role, ideal for someone committed to building and nurturing collaborative relationships among staff, congregants, renters, and
neighbours.

The ideal person for this role has prior experience in organizations undergoing transformation, and demonstrates openness, creativity, and a calm demeanour. You don’t have to be religious or spiritual, but must believe strongly in Knox’s vision of a neighbourhood without loneliness.

This role may evolve over time. It’s suited to someone adaptable, who likes to bring clarity and efficiency to the work environment. During our 2-year+ construction project, rentals rates will decrease, allowing you to focus on other initiatives related to this role. This is a part-time hybrid role with a dedicated 20 hours per week. You’ll be needed to work on-site during key rental events; otherwise, the schedule is flexible, working from home some days, and at the church on other days. It’s great role for someone who likes it when every work week is different, who wants steady part-time hours close to home, and work / life balance.

Reporting to the Office Manager, and working closely with the Minister, Events Planner, Webminder, and Bookkeeper, you will administrate in 3 key areas:

Rentals: Oversee and administrate all internal and external rental bookings: respond to inquiries; meet and work with current and future renters; arrange staff and custodial support for events; Attend key rentals / events as needed and help keep things running smoothly; Maintain statistics related to worship services and bookings (dates, rental or event types, numbers of attendees, etc.)

Communications: Coordinate all communications related to weekly worship services, programs, events, fundraising, and other activities using various media; Build a social media schedule and update platforms
regularly; Interact with congregants and public and respond to inquiries by phone, mail, email, social media, or in person; Build and maintain databases and archives; Develop and use communications distributions lists; Develop print materials as needed.

Administration: Assist the Office Manager and Minister with a variety of administrative tasks, including minor bookkeeping (training provided), Worship-related admin duties, and admin work related to United Church of Canada policies and requirements; Supporting fundraising efforts.

EDUCATION / WORK EXPERIENCE

  • 3+ years of experience in communications &/or administration in an office or events type of setting
  • Experience using social media as a communications tool in a professional setting
  • Experience in a not-for-profit agency or church is an asset
  • Basic bookkeeping experience is an asset
  • Familiarity with Quickbooks and Hubdoc is an asset

SKILLS

  • Vision-driven: Understands the importance of a group’s vision, and ensures that communications, rentals, and events are oriented to the vision
  • People-oriented: Collaborative, patient, diplomatic and professional, with a positive mindset
  • An adaptable communication style suited to working with a diverse group of people, and the ability to maintain confidentiality in all matters
  • Organized and good with details; able to identify and manage priorities effectively and meet deadlines
  • Comfortable with technology and can learn new software programs quickly
  • A keen eye for improvement
  • Able to maintain confidentiality in all matters.
  • Dependable, and generally able to flex schedule based on the week’s priorities.

Details and application links here.

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