Children Youth and Family Coordinator – Pacific Spirit United Church

Children Youth and Family Coordinator

(Temporary Appointment)
June 2022 – June 2023

Position Summary

 The Children Youth and Family (CYF) Coordinator is a 30 hour per week part time position. The Coordinator will work jointly with the Coordinating Minister, and along with the Children, Youth and Family Committee, in the planning and implementation of an effective and inspiring ministry program with children, youth and families at Pacific Spirit United Church as outlined in the Strategic Ministry Plan.

This position requires availability Sunday mornings, Wednesday and Thursday afternoon/evenings in addition to some regular daytime hours. Special events may require flexible work times to accommodate.

Overall:

  •  Collaborate productively with other members of the ministry team to live out the Pacific Spirit United Church Commitment and Strategic Ministry Plan.
  • Work faithfully with the ministerial team, staff, Council, Committees, and the congregation as a whole to demonstrate deep care for the spiritual nurture of the community.

Duties and Responsibilities:

  •  Under the guidance, direction and supervision of the Coordinating Minister, plan, implement, promote and provide ongoing management for a comprehensive, effective and inspired ministry program with Children, Youth and Families. Including but not limited to:
    • Comprehensive faith formation and community building opportunities for children and youth where children and youth take an active, participatory and leadership role in worship and congregational life.
    • Seasonal events and activities that coincide with worship, community celebrations, outreach projects and initiatives, etc.
    • Recruit and support volunteers to assist and lead in CYF programming.
    • Direct and carry out such specific programs for Children, Youth and/or Families as Pacific Spirit United Church may decide.
    • In consultation with the Coordinating Minister and the Children Youth and Families Committee, participate in the preparation of an annual budget proposal for CYF staff and programs.
    • Supervise contract staff related to the CYF Program including oversight, on-going feedback, and providing input to the process of annual evaluations conducted by the Children Youth and Families Committee in consultation with the Coordinating Minister and the Ministry and Personnel Committee.
    • Prepare and participate in direct leadership with children and youth as needed.
    • Provide opportunities for children and youth to connect with the wider church beyond the congregational context. For example: Children’s Retreat, Evolve, Children and Youth at Region Meetings, and Camp Spirit.
    • Provide emotional support for children, youth and families as needed, under the guidance of the ministry team.
    • In consultation with the Ministry and Personnel Committee plan, implement and manage Duty of Care requirements to ensure the safety of all children, youth and leaders. (Criminal Records Check, Food Safe, reference checks and personal vetting of all CYF staff and volunteers working with children on an on-going basis.)
    • Participate in worship as requested by the Coordinating Minister.

Meetings and Reporting

  •  Attends and participates in meetings of the Children Youth and Families Committee
  • Attends and participates in meetings of the ministry team and meetings of staff as requested by the Coordinating Minister.
  • Writes monthly reports to the Coordinating Minister in advance of Council meetings.

Accessibility:

  •  Strives to be generally accessible to the congregation, the Council Committees with which the Children Youth and Families Coordinator works, the other members of the ministry team and the Office Administrator during expected working hours.
  • Strives to maintain a visible presence around established office times and makes every effort to post or otherwise share on a weekly basis with the church administration normal availability for short consultations and meetings as needed.

Wider Church:

  • In consultation with the ministry team, participates in activities and projects to strengthen the presence of Pacific Spirit United Church in the community, such as Camp Spirit.

Reporting Relationships:

  •  Reports to the Coordinating Minister
  • Works with the Coordinating Minister and in consultation with other staff members including Congregational Life Development Minister, and the Director of Music, as required.
  • The Children Youth and Family Coordinator supervises all Children Youth and Family Ministry contract positions. This includes on-going oversight, feedback and providing input to the annual evaluations conducted by the Children Youth and Families Committee in consultation with the Coordinating Minister and the Ministry and Personnel Committee.
  • Assigned staff member of the CYF Committee

Accountability and Review:

  • Reports and is accountable to the Coordinating Minister and is also accountable to the Council through the Ministry and Personnel Committee.
  • In consultation with the Coordinating Minister, the Ministry and Personnel Committee conducts an annual performance review of the Children Youth and Families Coordinator, based on their work in relation to the Commitment Statement, the Strategic Ministry Plan (including benchmarks) and their position description.

Expected Division of Time – 30 hours per week

  •  Under the supervision of the Coordinating Minister, be responsible for program planning, development, implementation and promotion – 22.5 hours
    • Presence in Congregational Life – 8 hours
    • Preparation for Congregational Life events – 5 hours
    • Leadership Development – 1.5 hours
    • Youth leadership – 6 hours
    • Miscellaneous program involvement – 2.0 hours
  • Administration – 6.0 hours
    • Emails, phone calls, support staff management, staff meetings, meetings with Coordinating Minister
  • Wider Church – 1.5 hours

Qualifications:

  • Familiar with and in agreement with the United Church of Canada ethos, practice and theology
  • Experience in a medium to large Christian education program
  • Experience working with children and youth

Skills:

  • Strong interpersonal skills with children, youth and their families
  • Discerning of Spirit
  • Visionary and creative with the ability to see initiatives through to successful implementation
  • Collaborative team-player
  • Lifelong learner and teacher
  • Familiarity with ability to teach a variety of church school curricula
  • Effective communication skills including public speaking, group facilitation, teaching, and listening
  • Adaptive to change and responsive to in-the-moment adjustments
  • Ability to adhere to a yearly budget.

Term:

  • This is a temporary appointment for a term beginning as soon as possible and ending June 30, 2023.
  • An hourly salary to be negotiated based on experience.
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